All templates
Free dispute record
Security Deposit Repair Documentation Template
A documentation checklist for keeping repair facts, photos, costs, vendor notes, and timeline details together.
Evidence to save
- Move-in or prior condition photos, if available
- Tenant repair request and date reported
- Photos or videos submitted by tenant
- Owner inspection notes
- Vendor diagnosis
- Completion photos
Cost record
- Vendor quote or estimate:
- Final invoice:
- Receipt or proof of payment:
- Materials cost:
- Labor cost:
- Notes on wear-and-tear vs damage:
Timeline
- Date issue was reported:
- Date landlord responded:
- Date vendor was scheduled:
- Date repair was completed:
- Date tenant was notified:
- Final outcome:
FixFlow keeps photos, messages, status changes, costs, and invoices attached to the unit repair history.