Free landlord resources
Repair templates for landlords who still use texts and spreadsheets.
Use these free templates to collect repair details, coordinate vendors, document costs, and keep cleaner unit records. FixFlow turns the same workflow into a simple repair inbox.
Free repair record
Landlord Repair Log Template
A simple repair log small landlords can use to track tenant requests, vendor work, costs, invoices, and unit history.
Open templateFree tenant intake
Tenant Maintenance Request Form
A tenant-friendly repair request checklist for collecting the details landlords and vendors need before scheduling work.
Open templateFree vendor handoff
Vendor Repair Authorization Template
A practical vendor job handoff for sharing repair scope, access notes, appointment details, and cost limits.
Open templateFree safety policy
Emergency Maintenance Policy Template
A plain-language policy small landlords can adapt so tenants know when to use the repair link and when to call immediately.
Open templateFree dispute record
Security Deposit Repair Documentation Template
A documentation checklist for keeping repair facts, photos, costs, vendor notes, and timeline details together.
Open templateFree maintenance checklist
Rental Property Maintenance Checklist
A seasonal rental property maintenance checklist for small landlords — HVAC, plumbing, safety, and exterior tasks that prevent costly repairs and vacancies.
Open templateFree turnover record
Move-Out Inspection Checklist
A move-out inspection checklist to document unit condition, separate normal wear and tear from tenant damage, and support fair security deposit deductions.
Open templateFree condition record
Move-In Inspection Checklist
A move-in inspection checklist and condition report landlords and tenants sign at lease start to document baseline condition and avoid deposit disputes.
Open templateFree work order
Maintenance Work Order Template
A maintenance work order template for landlords to assign repairs to vendors with scope, access notes, cost limits, and completion sign-off.
Open templateFree landlord notice
Notice of Entry to Rental Property Template
A written notice of entry template landlords can send tenants before maintenance or inspection, with date, time, reason, and required-notice reminders.
Open templateFree responsibility guide
Landlord vs. Tenant Repair Responsibilities Checklist
A landlord vs. tenant repair responsibility checklist to clarify who pays for common rental repairs and document tenant-caused damage.
Open templateFree vendor directory
Preferred Vendor Contact List Template
A preferred vendor contact list template for landlords to keep plumbers, electricians, HVAC techs, and handymen organized for fast repair dispatch.
Open templateFree appliance record
Rental Appliance Maintenance Log
An appliance maintenance log for rental units to track make, model, warranty, service history, and repair costs for every appliance you provide.
Open templateFree safety log
Smoke & Carbon Monoxide Detector Test Log
A smoke and carbon monoxide detector test log for landlords to document required safety inspections, battery changes, and tenant sign-off.
Open templateFree turnover checklist
Rental Turnover & Make-Ready Checklist
A rental turnover and make-ready checklist to get a unit rent-ready fast between tenants — repairs, cleaning, safety, and re-key tasks.
Open templateTurn templates into a live repair inbox.
FixFlow gives tenants a repair link, vendors a scoped job page, and landlords a clean unit repair history.